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6 Must-Have Tools for a Fully-Functional Remote Workforce

Fully-Functional Remote Workforce

The remote working trend is growing in adoption. According to a study on the state of remote work, 99% of those surveyed said that they would like to work remotely at least once in their life. There are various benefits for employees who work remotely. Benefits like enhanced time-management, reduced travel, comfort at home, and flexible schedule are attracting employees’ attention. While the trend is growing amongst employees, some employers are still holding back from having a remote workforce. And that’s because of lacking communication, low reliability, difficult management, security concerns, and lack of resources.

Web-based apps and an appropriate set of tools can help employers overcome the challenges mentioned above. An appropriate set of tools enhances the sharing of information. And web-based apps enable employees and employers to access enterprise-related information from anywhere in the world easily. Hence, with the right set of tools and their own web-based apps for different enterprise functions, employers can easily deploy and manage a remote workforce.

List of Must-Have Tools for a Remote Workforce

There are various types of tools required for a remote workforce and several tools available in the market for each type. Businesses must be aware of the types of tools required to compare and select the best tools based on their needs.

Project Management Tools

Communicating and sharing project information and documents via emails isn’t always the best option for a remote workforce. Project management tools help to organize documents and tasks, making it easier for teams to collaborate on tasks. Project management tools facilitate project creation online. They also offer task management services where managers and team leaders can assign tasks of the project to team members. Team members can view assigned tasks and start working on them. And as employees work on their tasks, project management tools automatically update the status of that particular task on dashboards. These real-time dashboards enable every team member to get an update on the progress of tasks and projects at-a-glance. Project management tools also allow executive-ready report generation. Managers can export and share reports to higher authorities in various file formats.

Cloud Storage Services

Cloud services are referred to as any IT services accessed from a cloud computing operator. Cloud storage services are perfect sharing tools when it comes to remote organizations. It enables sharing, accessing, and storing documents and files from a single secure and centralized location. It enables synchronizing documents and files across devices, which facilitates viewing and sharing real-time changes in a file. There is no limit to storage capacity when it comes to cloud storage. Cloud offers unlimited storage based on business requirements. Cloud storage also provides various other benefits. For instance, since cloud storage is centralized storage, every member of the workforce can easily access the servers and data stored in the cloud. It also provides timely backups so that data is not lost.

Productivity Tools

Remote productivity is an important concern for managers, and they want to ensure that their team is as productive as they can be while working from an office. Productivity tools help both employers and employees to maximize their work within a reasonable time frame. The productivity tool enables employers to create daily schedules for employees and collects all their productivity data. Employees, on the other hand, can set goals and measurable targets on these tools. Employees can also create a schedule for their daily work on productivity tools with time slots and get automated reminders based on that. Productivity tools can also help employers and employees to keep track of time spent on individual tasks. This can help them to plan their upcoming schedules and spend their time more wisely and productively.

Collaboration Tools

Communication concerns are bound to occur when a team is not working together in a single room. Collaboration tools enable every member of the remote workforce to communicate with other members of their teams in real time. These tools simplify sending messages, emails, and files to a single person or a group of employees. They also facilitate communication through different channels. They can enable project-specific conversations. For instance, general chat conversations for technical teams and video conferencing for design teams where a chat cannot convey the messages accurately.

Feedback Tools

Gathering and providing feedback is as important as communication and collaboration while working remotely. This ensures that a team is growing professionally with minimized error rates and effective productivity. Feedback tools help managers and team leaders to provide feedback to employees on their work. This helps employees to understand what they are doing correctly and need to continue the same way. And this also helps them to know where they are going wrong or need to improve to match the company’s standards. Feedback tools also enable managers to gather employee feedback to enhance employee satisfaction. They can also create a virtual room and collect anonymous feedback to get honest reviews about how they can enhance employee comfort and convenience for the smooth functioning of the remote workforce.

Screen Sharing Tools

Although video conferencing tools facilitate visual communication, they cannot enhance a project discussion by themselves. That’s because project discussion requires sharing powerpoint slides, reports, and dashboards. Hence, when you need to have a virtual discussion over projects with your employees, screen sharing tools are a must. Screen sharing tools facilitate slides and presentation sharing. This helps to enhance discussions over projects and reports. They also help to provide real-time assistance and guidance to team members. Suppose an employee is stuck due to technical issues. With the help of screen sharing tools, the employee can connect and share his or her screen with the company’s IT team. Any member from the IT team can then assist the employee in solving the technical issue.

Along with the right set of tools, businesses also require custom web-based enterprise apps. And, although it is not rocket science, developing enterprise web-based apps can be challenging. We at Digital Fractal provide app development consulting to assist you on how to evaluate your mobile development projects better. We also offer custom-made web-based apps solutions. Our web-based apps come with easy mobile app integration. With mobile app integration, your employees can download your enterprise app on app stores and access all work-related information and documents.

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