Human-computer collaboration is advancing with technologies such as speech recognition, IoT, and cloud computing. And these advancements in human-computer collaboration are contributing to the growth of remote working organizations. Remote organizations have various benefits for employers as well as employees like lower costs, increased productivity, and reduced commute time. But developing a fully-functional remote workforce is not that simple of a task as it might sound. Organizations need to make sure that their daily operations remain as seamless as they are at the office. And to ensure that they need to be adequately equipped and prepared for deploying a remote workforce.
While deploying a remote workforce, businesses have to make sure that they don’t have to compromise with their work culture and ethics. They also have to ensure that their employees are as productive at home as they are in office.
Without an adequately-equipped infrastructure, it’s not possible to build a remotely functioning workforce. The right infrastructure for remote working is one that provides secure connections, data security, and access to on-premise applications through a VPN. Organizations should have a network ecosystem that not only enables seamless connection but also maintains cyber security standards simultaneously. If organizations are able to establish a seamless connection, but it is not secure, then they might fall prey to cybercriminals. Instead of securing data while transmission with firewalls, companies should implement data-driven security. Data-driven security will monitor data for security right from the time it is generated to storage.
Businesses should also make web-based apps a part of their infrastructure planning. Companies cannot operate without their enterprise systems. That’s because enterprise systems gather most operations-related data. And web-based apps can be easily integrated into your enterprise systems. And these web-based apps will allow every member of your remote workforce to access enterprise information from anywhere in the world.
Businesses must also make sure that their enterprise systems’ bandwidth is large enough to handle multiple access requests from remote locations. Systems installed in the office can easily access data with minimum bandwidth requirements. That’s because the connections are private. But in the case of a remote organization, employees will access data through their personal devices and from remote locations. This can impact bandwidth and throughput. Hence, businesses need to make sure that the bandwidth requirements are achieved.
While the right infrastructure is necessary for deploying a remote workforce, the right set of tools is necessary for managing and operating that workforce. Building a fully-functional remote workforce isn’t possible without the right set of tools. Businesses require a wide array of tools for project management, collaboration, cloud storage, productivity, and feedback tools, among others.
Project management tools enable managers and business leaders to create projects and plans online. They can also discuss and assign tasks to all employees through project management tools. Collaboration tools allow seamless communication amongst all the members of the remote team. They can convey their messages to each other via calls, emails, texts, audio, and video all from a single application.
Cloud storage services are also a must for running a remote organization. Cloud storage services enable companies to store all their operations related data to a centralized server. This allows every individual in the organization to access data at any time and from anywhere in the world. Productivity tools help employers to track the progress of each individual on their assigned tasks. They also help both employers and employees to view how much time an individual takes on a specific task. This can help employees to manage their time and work efficiently to become more productive. Giving feedback is as important as seamless collaboration in a remote organization. Feedback tools allow managers to provide constant feedback to employees so that they can grow as a professional team.
Along with building the correct infrastructure and having an appropriate set of tools, businesses should train their employees as well. Companies should train their employees on how to use all the tools they will require while working remotely. They can conduct training sessions and help their employees to walk through each tool. They should also train their workforce on collaboration, communication, and schedule that they have to follow.
Organizations should also provide some basic IT training to their employees. Employees can surely communicate with IT departments for any technical help required. But, having some basic training will help them to avoid waiting to get in touch with the IT department.
Businesses should ensure complete visibility and traceability of projects for each member of remote teams. Whenever an online project is created, every individual should be assigned their tasks, and the employees should be made aware of that. Productivity tools will help managers to know which employees lack behind in their schedules. And with reports from productivity tools, they can hold employees accountable for project delays. But, if employees are not aware of their tasks, then managers cannot hold them accountable. Hence, it is necessary to have a see-through culture, where every individual should be aware of the project as a whole and the part they have to play in completing it.
Businesses can also organize visual dashboards and reports on projects. They can then share them with everyone to update them about project progress. A constant update on project progress will also help team leaders and employees to manage their work efficiently and be more productive.
Organizations must have function-specific web-based apps in the first place to make remote working possible. Digital Fractal is a software development company based in Edmonton. We specialize in developing hybrid web-based apps for smartphones. There are various benefits of investing in a mobile app. For instance, hybrid web-based apps will allow every team member of your remote workforce to run enterprise applications on any operating system. You can contact us to develop your own enterprise mobile app as well as for enterprise apps mobile data management.