Construction deficiencies refer to defects in the process that can lead to structural and functional failures in buildings. There can be several types of construction deficiencies like design deficiencies, material deficiencies, and workmanship deficiencies, among others. These deficiencies can be eliminated by implementing quality control programs and acting quickly on any deficiencies found. No matter what way you choose to eliminate or solve deficiencies, you need to perform constant monitoring and follow up.
Often, construction businesses update a list of deficiencies on excel sheets and follow up using these cumbersome sheets. But it’s time to ditch excel for construction deficiency management. Excel sheets cannot provide pictures for deficiency identification, reports for analysis, and reminders for follow up. Instead, construction companies can leverage deficiency management web-based apps to manage deficiencies. Deficiency management apps can provide advanced features such as enhanced communication, progress tracking, and resorts for analysis that are not offered by excel sheets.
Deficiency management web-based apps are punchlist apps that enable organizations to add a list of deficiencies and auto alerts them to follow up based on the schedule. Such web-based apps can facilitate remote collaboration as managers can share deficiencies with every person associated with the project on the go.
Custom-built deficiency management applications can have features based on specific business needs. But almost every deficiency management app will have some of the most common features that will enable managers to:
A common benefit of web-based apps is information sharing. Managers or any authorized user can easily add deficiencies while they are walking through the construction site while performing quality checks. Deficiency management web-based apps facilitate adding newly-found deficiencies along with images or videos for added detail. As it is said often, a picture is worth a thousand words. No description can be as simplified as an image. Deficiency management apps allow authorized users to attach media such as an image, audio, or video with detailed descriptions for every deficiency. Authorized users can then share the deficiency on the application so that the information is readily accessible to every laborer and contractor for simplified management.
Deficiency management apps also allow annotations on images and videos to offer a better understanding to laborers. With annotations, managers can include location information along with a timestamp to the media while adding the deficiency to the punchlist.
Managers and higher authorities can easily detect deficiencies by simply taking a walk through the site. But what’s difficult is following up on the deficiencies and acting on them. Construction projects can get highly labor-intensive and hectic. Managers and contractors are often so busy managing their laborers that they might forget following up on a deficiency. And that’s where deficiency management applications can come in handy. Deficiency management apps send automated reminders to managers, contractors, and other accountable people who are assigned to manage a deficiency. Along with adding a deficiency on the punchlist, deficiency management apps allow managers to create a schedule for monitoring the progress on them.
Based on the schedule, deficiency management apps can automatically send email reminders to contractors with a list of outstanding deficiencies. This helps contractors and others accountable to follow up on each and every outstanding deficiency under their name and not yet resolved or completed.
Watchers are the contractors and laborers who need to monitor and resolve deficiencies. With a huge number of contractors and laborers working on a construction site, there are chances that each contractor might assume that the others would resolve a deficiency. Deficiency management apps enable managers to assign a particular deficiency to specific contractors and laborers under them.
Managers can simply add watchers once they have added a deficiency to the punchlist and share the same with every watcher. They can go through their workforce data and assign deficiencies to them for optimal utilization. Adding watchers to deficiencies helps managers to hold them accountable if the deficiency is not resolved or completed within the provided time.
A deficiency management application also allows managers to generate reports with a single click. Managers can sort all the deficiencies in a punchlist based on their status (resolved or unresolved). They can filter and sort deficiencies based on their progress.
Deficiency management applications also allow seamless reincorporation of reports into project plans. This helps in providing an insight into how the project as a whole is currently poised. Such insights can assist managers to make decisions about how to proceed. For instance, They help managers to understand which deficiencies are at a critical stage and require more attention. Then, based on the criticality, managers can add or remove watchers for a deficiency for seamless management.
Advanced deficiency management apps also allow creating a schedule for auto-report generation and sharing to keep the entire team up-to-date with the progress in the project.
Deficiency management apps also facilitate remote approval on the closure of deficiencies. This helps to reach closuret faster. For instance, when an authorized user closes a deficiency, the app can alert managers and quality analysts about the closure. Watchers can add media attachment to deficiency and close it with an annotated timestamp. Managers or quality analysts can visit the site for inspecting and verifying the closure of deficiencies. If the deficiency is resolved appropriately, then managers can approve the same through the application. And if the deficiency is not completed, then they can change the deficiency status to reopen.
These features of a deficiency management app facilitate effective defect management and ensure successful on-time project completion. Digital Fractal is a native and web-based apps development company that develops such deficiency management applications, among other performance-enhancing tools. Our deficiency management app includes all the above-mentioned features. And if that’s not enough for you, we also offer customized features based on your specific needs. Just let us know what you want and we will deliver it. Contact us now to create your own deficiency management application.